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Service 04 · Management Systems

Management systems that work exactly the way you need.

Stop paying ₪500 a month for Salesforce that does only 20% of what you need. We build a CRM / order-management / dashboard system tailored exactly to your workflow — and it is always yours.

Management system with dashboard and charts
Postgres · React · Cloud
What's included

What a custom management system includes

Every system is tailored to your workflow — but the core components are always there.

Stable database

Managed PostgreSQL / MySQL, daily backups, encrypted and secured, scalable.

Entity management

Customers, transactions, orders, documents — each entity with custom fields, fast search, and links between entities.

KPI dashboard

A visual view of the numbers that matter — revenue, leads, project status.

Role-based permissions

Admin sees everything, a rep sees only their customers, an accountant sees only invoices.

Reports + export

Custom reports, filter by date/status, Excel/PDF export in 30 seconds.

Integrations

Integration with Greeninvoice, WhatsApp, Mailchimp, Google Calendar, and webhooks for any system.

Why it matters

Why build a custom system instead of using Salesforce

Off-the-shelf systems like Salesforce, Monday, HubSpot, Zoho are great tools — but they are built for a broad slice of businesses. When your business is an attorney, financial advisor, therapist, or a specific company with a unique workflow — you end up working around the tool instead of having the tool work around you. On top of that, a 5-user Salesforce account costs about ₪1,500 a month — ₪90,000 over 5 years.

A custom system = one-time investment

Building a custom system is a one-time investment of ₪15,000-50,000 (depending on complexity), and after that you pay only for hosting (₪50-200 a month). Within 3-4 years it already saves you money compared to SaaS — and the gap grows. Plus, your data is always yours, not stuck with a vendor that can raise prices or shut down.

The system types we build

  • Law firm CRMs — case management, clients, documents, deadline reminders, calendar integration
  • Patient management for doctors — medical records, appointments, payment records, GDPR-compliant
  • Admin panel for brick-and-mortar shops — inventory, suppliers, orders, daily reports
  • Course / workshop registration system — registration, payment, seat management, waitlists
  • Custom analytics dashboard — data source integration, business visualization

The stack we work with

The frontend in React / Next.js or Vue. The backend in Node.js / Python / PHP depending on the need. Database PostgreSQL (the strongest in the world) or MySQL. Hosting on Cloudflare / AWS / Vercel. Bank-grade security — encryption everywhere, JWT authentication, rate limiting, encrypted daily backups.

How it works

7 steps from idea to a live system

01

Discovery call

  • A 60-minute meeting — by phone, Zoom, or in person
  • Understanding the business, target audience, and what sets you apart from competitors
  • Analysis of 3–5 direct competitors in your field
  • Setting measurable site goals (leads, sales, credibility)
  • No obligation — the initial call is free
02

Strategic planning + sitemap

  • Full sitemap: which pages, in what hierarchy
  • Defining the core content for each page
  • Planning the user journey (UX flow) from landing to inquiry
  • Choosing initial keywords for Google ranking
  • Joint approval of the sitemap before moving to design
03

Contract signing

  • A written engagement letter defining the full project scope
  • Number of pages, languages, features, and included integrations
  • Working setup and a detailed schedule with milestones
  • Defining the final deliverables
  • Clear payment milestones (typically 40% / 30% / 30%) — first payment kicks off the work
04

Design mockup

  • A homepage mockup within 48 hours of brief approval
  • Designed in Figma — an interactive clickable link
  • Desktop and mobile versions from day one
  • Unlimited revisions until you're happy
  • Written design approval before a single line of code is written
05

Development

  • Professional technical build following the approved design
  • Private staging URL — you see daily progress
  • Changes during development — without drama
  • Green Core Web Vitals from day one
  • Built-in security: HTTPS, encryption, attack protection
06

Testing

  • Speed test (PageSpeed Insights 90+)
  • Full mobile compatibility — iPhone, Android, tablet
  • Accessibility per WCAG 2.1 AA (as required by law)
  • Technical SEO: sitemap, schema markup, meta tags
  • End-to-end testing of every form and function
07

Launch + support

  • Deployment to your domain with zero downtime
  • Connecting Google Analytics 4 + Search Console
  • Submitting the sitemap to Google for fast indexing
  • 30 days of post-launch support included — small fixes and changes
  • Content-management training — you can edit it yourselves
FAQ

What clients ask us

How long does it take to build a management system?
A basic system (simple CRM, 3-4 entities) — 6-8 weeks. A complex system with dashboards, integrations, and multi-user — 12-20 weeks.
How much does it cost?
The system price will be set specifically in our call, based on the requirements and the work expected for your project. View base pricing table →
How much does maintenance cost afterwards?
Cloud hosting: ₪50-200 a month (depending on volume). If you want maintenance (bug fixes + small improvements) — a monthly package from ₪500.
Will the code be mine?
Absolutely. At project completion you get full Git access, and all the code belongs to you. You can hand it off to any other developer in the world.
Can we connect to existing systems (Greeninvoice, WhatsApp, etc.)?
Yes. Any system with an API — we integrate. Including Greeninvoice, WhatsApp Business, Google Calendar, and Mailchimp.
What about data security and GDPR?
We build to industry-standard security — encryption in transit (HTTPS) and at rest, JWT with expiration, rate limiting, audit logs of every action. GDPR and the Israeli privacy law are considered from day one.

Ready to build a system that works exactly the way you need?

An attentive initial scoping call, no strings attached. You will walk away with a tailored quote and timeline within 24 hours.